Division 00

00 00 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 20 00 INSTRUCTIONS FOR PROCUREMENT

00 21 00 FRONT ENDS NON-DGS PROJECTS

These specifications are provided for insertion into the Project Manual of all bid projects. The design Professional must include the entire document (sections A-H). In some of the sections you will be required to make some project specific selections, instructions are contained within the document. These selections should be discussed with the Project Manager. Sections C and D (also the CM General Conditions) are samples provided for your information and should not be edited. Your Project Manager will provide a clean copy of section D (General Conditions) to you for incorporation into the specifications. You should include the "sample" contract in the specifications. The Professional is also responsible for coordinating the information in these documents with their own specifications.

Document	Version Date	Description
Section A	January 2009	Notice to Bidders
Section B	January 2009	Form of Proposal
Section C	March 2009	Form of Agreement 1-C (sample)
Section D	January 2009	General Conditions of the Contract (sample)
Section D1	October 2001	Notification of Contract Requirements Pertaining to the Prevailing Wage Act
Section E	October 2001	List of Drawings
Section F (UP)	January 2009	General Conduct of the Work and Special Requirements
Section F (non-UP)	January 2009	General Conduct of the Work and Special Requirements
Section G	October 2001	Basis of Bids
Section H	October 2001	Scope of Work
MBE-WBE Exhibit A	January 2009

00 22 00 FRONT ENDS DGS PROJECTS

Document	Version Date	Description
Section A (DGS)	January 2009	Notice to Bidders
Section B (DGS)	January 2009	Form of Proposal
Section C (DGS)	March 2009	Form of Agreement 1-C (sample)
Section D	January 2009	General Conditions of the Contract (sample)
Section D1	October 2001	Notification of Contract Requirements Pertaining to the Prevailing Wage Act
Section E	October 2001	List of Drawings
Section F (UP)	January 2009	General Conduct of the Work and Special Requirements
Section F (non-UP)	January 2009	General Conduct of the Work and Special Requirements
Section G	October 2001	Basis of Bids
Section H	October 2001	Scope of Work
DGS Exhibits A-H	January 2007	Exhibit A: Nondiscrimination Clause; Exhibit B: Contractor Integrity Provisions; Exhibit C: Contractor Responsibility Provisions; Exhibit D: Tax Liability Provisions; Exhibit E: Trade Practices Act Contract Clause; Exhibit F: Steel Products Procurement ACT Contract Clause; Exhibit G: Public Works Contractor's Bond Law of 1967 Contract Clause; Exhibit H: Pennsylvania Prevailing Wage Act Contract Clause.
DGS Exhibit I	January 2007	Minority Business and Women Business Enterprise Participation
DGS-SGC	February 2005	Supplementary General Conditions of the Contract
MBE/WBE Subcontractor and Supplier Certification, Solicitation and Commitment Form	August 2004	Form GSMWBE-16 (Form 16), is comprised of two parts: 16A - Certification and 16B - Record of MBE/WBE Solicitations and Commitments.

00 30 00 JOB KIT

.01 Job Conference Guide

Document	Version Date	Description
Initial Job Conference Guide	May 2008	This interactive guide serves only to highlight certain contract administration requirements. This online guide contains links to all of the job kit documents (below).

.02 Forms for Job Conference

Document	Version Date	Description
Job Conference Sign-in Sheet	December 2007	Use this form to log the attendees of the job conference
Job Conference Meeting Minutes Form	December 2007
After Hours Emergency Calls	April 2007

.03 Prevailing Wage (Payroll)

Document	Version Date	Description
Commonwealth of PA Payroll Certification Notice	May 2008
Weekly Payroll Certification Forms
No Work Report	July 15, 2003

.04 Payment Application

Document	Version Date	Description
Certificate of Payment (COP) Process	May 2008
Application/Certificate of Payment (COP) FORM (including Pencil Copy)	May 2008
Schedule of Values
Contractor's Affidavit for Final Payment	July 15, 2003
Consent of Surety Company	July 15, 2003
Waiver of Mechanics' Lien	May 2008
Certification of Compliance with Steel Products Procurement Act	January 2, 2003
DGS Steel Certification Requirements	July 15, 2003
ST-1 Steel Origin Certification: Prime Contractor	June 1, 1999
ST-2 Steel Origin Certification: Non-Identifiable, Non-Structural Steel	June 1, 1999
ST-3 75% U.S. Manufacture Certification	June 1, 1999
ST-4 Not Domestically Manufactured	June 1, 1999
Construction proj Waste Management Plan - SAMPLE	August 2009
Demolition proj Construction Waste Management Plan - SAMPLE	August 2009
Demolition proj Site Safety Plan - SAMPLE	August 2009
Construction proj Site Safety Plan - SAMPLE	August 2009

.05 Change Order

Document	Version Date	Description
Change Order Process	July 15, 2003
Change Order Summary and Cost Breakdown Form	July 2005
Tax Exempt Items	July 15, 2005
ACT 45 Exemption Carve-Out	January 2, 2003
Change Order Letter-SAMPLE 1	July 15, 2003	Sidney Professional Letter
Change Order Letter-SAMPLE 2	July 15, 2003	Joe Contractor Letter
Change Order Summary-SAMPLE	August 2004
Change Order Letter-SAMPLE 3	July 15, 2003	Bill Subcontractor Letter
Cost Breakdown-SAMPLE	August 2004
Change Order Letter-SAMPLE 4	July 15, 2003	Quick Buck Rental Company
Change Order Letter-SAMPLE 5	July 15, 2003	Speedy Electric Supply Company

.06 Forms and Certificates

Document	Version Date	Description
Lead-Free Plumbing Material Certification	January 2, 2003
Refrigerant Equipment Installation Form	July 15, 2003
Title V New Emission Source Information	July 15, 2003
Fire Hydrant Meter Lease Request Procedure	February 2, 2004
Hot Work Permit	June 2004
Erosion and Sedimentation Control Inspection Log Sheet
Utility Interruption Notification Form	June 2006

.07 Stormwater Information

Document	Version Date	Description
When It Rains, It Drains
Don't Let Storm Water Run Off With Your Time and Money

.08 Close-Out

Document	Version Date	Description
Contractor Performance Evaluation Instructions	2008
Contractor Performance Evaluation Form	2008

00 50 00 CONTRACTING FORMS AND SUPPLEMENTS

The documents in this section are provided for use during the project design and construction processes. They are Penn State’s preferred format and we recommend you copy and use them for projects on our campuses.

Document	Version Date	Description
Application/Certificate of Payment (including Pencil Copy)	May 2008	This form SHALL be used by the Contractor to request payment. There will be no alterations of any kind to this form.
Addenda	July 2002	This word document contains the content and format that Penn State expects the Professional to use when issuing Addenda.
Web Project Form	July 2009	The Project Leader, Professional, or Construction Manager to post their project(s) to the web shall complete these forms. Completed forms shall be submitted to mlm3@psu.edu.
CM Web Project Form	July 2009	The Project Leader, Professional, or Construction Manager to post their project(s) to the web shall complete these forms. Completed forms shall be submitted to mlm3@psu.edu.
Bid Tab (blank)	December 2001	This blank excel format template is to assist the Professional in preparing Bid Tabs on all Penn State projects. Prepare Bid Tab two (2) business days before scheduled bid opening and transmit by e-mail to the Contract Administration Office at CA@opp.psu.edu or fax to Contract Administration at (814) 863-7954. Open document for further instructions.
Change Order Summary and Cost Breakdown Forms	August 2004	These forms shall be used on all change orders submitted on University projects. The Cost Breakdown Forms are to be completed by the prime contractor and any subcontractor (regardless of tier) performing work under the change order. Contractors and subcontractors are required to submit all supporting documentation along with these forms to support the cost requested. Change orders will not be processed without the correct forms and supporting documentation.
Consent of Owner to Use of Contingency	April 2002	This form is to be completed by Construction Managers and approved by Project Managers before use of any contingency funds.
Job Conference Meeting Minutes	December 2007	This word document contains the content and format that Penn State expects the Professional to use to record Job Conference minutes.
Utility Interruption Notification Form	November 2007	This is a sample form utilized to inform and receive approval from our customers that they will be without certain utilities, Life Safety Systems, or a reduction/outage of HVAC System, due to our technicians performing work to resolve the problem.
Weekly Payroll Transmittal	May 2003	This form is utilized by the Contractor(s) for submitting Weekly Payroll

00 51 00 MISCELLANEOUS FORMS

Document	Version Date	Description
Title V New Emission Source Information	August 2001	The University's Title V permit requires all new emission sources installed be tracked, "permitted" and reported. The professional must provide the information requested as it becomes available (starting with the design process).
Environmental Quality Board (EQB)	April 2000	The Professional must submit projects involving proposed changes to the exterior of a building for review during the design process. The following document outlines the procedure for doing this.
Utility Demand and Consumption Form	March 2007	The Professional shall complete this form on all their projects. It is used to inform the University of the impact of your project on the distribution system capacity. It needs to the submitted during the Preliminary Design review submission and during the Final Design submission.
Design Phase Submittal Requirements	August 2006	This document contains instructions for Design Professionals. It is an outline of the documents needed, decisions required, and issues to be considered at each of the three submittal stages of the Design Phase: Schematic Phase, Preliminary Phase and Construction Document Phase.

00 52 00 PROFESSIONAL AGREEMENTS

The following documents are examples of the types of Owner-Professional agreements that Penn State will enter into with Professionals who do design work for them. They contain the rights and responsibilities of the parties. These sample documents are for information only. The actual agreement will be provided and completed by the Design and Construction division.

Document	Version Date	Description
Form of Agreement 1-P (sample)	January 2009	This form is a sample of the long version form of the Owner-Professional agreement. It is used when Penn State wants full design services.
Form of Agreement 1-S (sample)	October 2009	This form is a sample of the short version form of the Owner-Professional agreement. It is used when Penn State wants limited Professional services (for example-a geotechnical report).

00 53 00 CONSTRUCTION MANAGER AGREEMENTS

Document	Version Date	Description
CM-GMP General Conditions	May 2009	General Conditions of the CM GMP agreement.
Form of Agreement 1-CM-GMP	May 2009	(sample)
Form of Agreement 1-CM(SP)	June 2002	(sample)
Form of Agreement 1-CM-P	April 2002	(sample)

00 55 00 EVALUATIONS

00 55 01 Contractor Performance Evaluation

Document	Version Date	Description
Contractor Evaluation Form	January 2008
Contractor Evaluation Instructions	January 2008

00 55 02 Professional Performance Evaluation

Document	Version Date	Description
AE Professional Evaluation Form	January 2008
AE Professional Evaluation Instructions	January 2008