Sections

Division 00

00 00 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 20 00 INSTRUCTIONS FOR PROCUREMENT

00 21 00 FRONT ENDS NON-DGS PROJECTS

These specifications are provided for insertion into the Project Manual of all bid projects. The design Professional must include the entire document (sections A-H). In some of the sections you will be required to make some project specific selections, instructions are contained within the document. These selections should be discussed with the Project Manager. Sections C and D (also the CM General Conditions) are samples provided for your information and should not be edited. Your Project Manager will provide a clean copy of section D (General Conditions) to you for incorporation into the specifications. You should include the "sample" contract in the specifications. The Professional is also responsible for coordinating the information in these documents with their own specifications.

Document

Version 
Date

Description
Section A April 2013!
Notice to Bidders                                                                 
Section B
January 2009
Form of Proposal
Section C
April 2013!
Form of Agreement 1-C (sample)
Section D
April 2013! General Conditions of the Contract (sample)
Section D1
October 2001
Notification of Contract Requirements Pertaining to the Prevailing Wage Act
Section E
October 2001
List of Drawings
Section F (UP)
January 2009
General Conduct of the Work and Special Requirements for University Park
Section F (non-UP)
January 2009
General Conduct of the Work and Special Requirements the Commonwealth Campuses
Section F - (HMC)
May 2011
General Conduct of the Work and Special Requirements for the Hershey Medical Center
Section G
October 2001
Basis of Bids
Section H
October 2001
Scope of Work
MBE-WBE Exhibit A January 2009

00 22 00 FRONT ENDS DGS PROJECTS

These specifications are provided for insertion into the Project Manual of all bid projects. The design Professional must include the entire document (sections A-H). In some of the sections you will be required to make some project specific selections, instructions are contained within the document. These selections should be discussed with the Project Manager. Sections C and D (also the CM General Conditions) are samples provided for your information and should not be edited. Your Project Manager will provide a clean copy of section D (General Conditions) to you for incorporation into the specifications. You should include the "sample" contract in the specifications. The Professional is also responsible for coordinating the information in these documents with their own specifications.

Document

Version 
Date

Description
Section A (DGS)

April 2013 !

Notice to Bidders
Section B (DGS)

January 2013 !

Form of Proposal
Section C (DGS)

April 2013 !

Form of Agreement 1-C (sample)
Section D
April 2013 ! General Conditions of the Contract (sample)
Section D1
October 2001
Notification of Contract Requirements Pertaining to the Prevailing Wage Act
Section E
October 2001
List of Drawings
Section F (UP)
January 2009
General Conduct of the Work and Special Requirements for University Park
Section F (non-UP)
January 2009
General Conduct of the Work and Special Requirements for the Commonwealth Campuses
Section F - (HMC)
May 2011
General Conduct of the Work and Special Requirements for Hershey Medical Center
Section G
October 2001
Basis of Bids
Section H
October 2001
Scope of Work
DGS Exhibits A-H
January 2007
Exhibit A: Nondiscrimination Clause; Exhibit B: Contractor Integrity Provisions; Exhibit C: Contractor Responsibility Provisions;
Exhibit D: Tax Liability Provisions; Exhibit E: Trade Practices Act Contract Clause; Exhibit F:  Steel Products Procurement
ACT Contract Clause; Exhibit G: Public Works Contractor's Bond Law of 1967 Contract Clause; Exhibit H: Pennsylvania
Prevailing Wage Act Contract Clause.
DGS Section I

November 2012 !

Small Diverse Business Requirements
DGS-SGC
February 2005
Supplementary General Conditions of the Contract

00 30 00 JOB KIT

.01 Job Conference Guide
Document Version Date
Description
Initial Job Conference Guide
December 2010
This interactive guide serves only to highlight certain contract administration requirements.
This online guide contains links to all of the job kit documents (below).
.02 Forms for Job Conference
Document Version Date
Description
Job Conference Sign-in Sheet
December 2007
Use this form to log the attendees of the job conference
Job Conference Meeting Minutes Form
January 2012

After Hours Emergency Calls
April 2007

.03 Prevailing Wage (Payroll)
Document Version Date
Description
Commonwealth of PA Payroll Certification Notice
May 2008

Weekly Payroll Certification Forms


No Work Report
July 15, 2003   

.04 Payment Application
Document Version Date
Description
Certificate of Payment (COP) Process
June 2012

Application/Certificate of Payment (COP) FORM (including Pencil Copy)
May 2012

Schedule of Values


Contractor's Affidavit for Final Payment
July 15, 2003

Consent of Surety Company
July 15, 2003

Waiver of Mechanics' Lien
May 2008

Steel Certification Form
March 1, 2011

Construction proj Waste Management Plan - SAMPLE
August 2009

Demolition proj Construction Waste Management Plan - SAMPLE
August 2009
Site Specific Safety Plan Template
February 2013

MBE/WBE Contractor Supplier Form
December 2010

.05 Change Order
Document Version Date
Description
Change Order Process
July 15, 2003

Change Order Summary and Cost Breakdown Form July 2005

Tax Exempt Items
July 15, 2005

ACT 45 Exemption Carve-Out
January 2, 2003  

Change Order Letter-SAMPLE 1
July 15, 2003
Sidney Professional Letter
Change Order Letter-SAMPLE 2
July 15, 2003
Joe Contractor Letter
Change Order Summary-SAMPLE
August 2004

Change Order Letter-SAMPLE 3
July 15, 2003
Bill Subcontractor Letter
Cost Breakdown-SAMPLE
August 2004

Change Order Letter-SAMPLE 4
July 15, 2003
Quick Buck Rental Company
Change Order Letter-SAMPLE 5
July 15, 2003
Speedy Electric Supply Company
.06 Forms and Certificates
Document Version Date
Description
Substantial Completion Inspection Report July 16, 2014
Lead-Free Plumbing Material Certification
January 2, 2003

Refrigerant Equipment Installation Form
December 2010

Title V New Emission Source Information
July 15, 2003

Fire Hydrant Meter Lease Request Procedure
February 2, 2004

Hot Work Permit
June 2004

Erosion and Sedimentation Control Inspection Log Sheet


Utility Interruption Notification Form
September 2012

.07 Stormwater Information
Document Version Date
Description
When It Rains, It Drains


Don't Let Storm Water Run Off With Your Time and Money


.08 Close-Out
Document

Version Date

Description
Contractor Performance Evaluation Instructions
2008

Contractor Performance Evaluation Form
2008

00 50 00 CONTRACTING FORMS AND SUPPLEMENTS

The documents in this section are provided for use during the project design and construction processes. They are Penn State’s preferred format and we recommend you copy and use them for projects on our campuses.

Document

Version   
Date

Description

Application/Certificate of Payment (including Pencil Copy)

May 2008

This form SHALL be used by the Contractor to request payment. There will be no alterations of any kind to this form.
Addenda July 2002
This word document contains the content and format that Penn State expects the Professional to use when issuing Addenda.
Web Project Request Form - PDF(Editable)
July 2014
The Project Leader, Professional, or Construction Manager to post their project(s) to the web shall complete these forms. Completed forms shall be submitted to jgw124@psu.edu.
CM Web Project Request Form - PDF(Editable)
July 2014
The Project Leader, Professional, or Construction Manager to post their project(s) to the web shall complete these forms. Completed forms shall be submitted to jgw124@psu.edu.
JOC Project Request Form - PDF(Editable)
July 2014
The Project Leader, Professional, or Construction Manager to post their project(s) to the web shall complete these forms. Completed forms shall be submitted to jgw124@psu.edu.
Prevailing Wage Request Form
March 2012

Bid Tab (blank)
November 2010
This blank excel format template is to assist the Professional in preparing Bid Tabs on all Penn State projects. The prepared Bid Tab is sent by email or fax to the Contract Administration Office not later than two (2) business days before scheduled bid opening.  Open the Bid Tab template for more detail.
Change Order Summary and Cost Breakdown Forms
August 2004
These forms shall be used on all change orders submitted on University projects. The Cost Breakdown Forms are to be completed by the prime contractor and any subcontractor (regardless of tier) performing work under the change order. Contractors and subcontractors are required to submit all supporting documentation along with these forms to support the cost requested. Change orders will not be processed without the correct forms and supporting documentation.
Consent of Owner to Use of Contingency
April 2002
This form is to be completed by Construction Managers and approved by Project Managers before use of any contingency funds.
Job Conference Meeting Minutes
January 2014
This word document contains the content and format that Penn State expects the Professional to use to record Job Conference minutes.
Utility Interruption Notification Form
November 2007
This is a sample form utilized to inform and receive approval from our customers that they will be without certain utilities, Life Safety Systems, or a reduction/outage of HVAC System, due to our technicians performing work to resolve the problem.
Weekly Payroll Transmittal
May 2003
This form is utilized by the Contractor(s) for submitting Weekly Payroll

00 51 00 MISCELLANEOUS FORMS

Document Version
Date
Description
Title V New Emission Source Information
August 2001
The University's Title V permit requires all new emission sources installed be tracked, "permitted" and reported. The professional must provide the information requested as it becomes available (starting with the design process).
Environmental Quality Board (EQB)
April 2000
The Professional must submit projects involving proposed changes to the exterior of a building for review during the design process. The following document outlines the procedure for doing this.
Utility Demand and Consumption Form
March 2007
The Professional shall complete this form on all their projects. It is used to inform the University of the impact of your project on the distribution system capacity. It needs to the submitted during the Preliminary Design review submission and during the Final Design submission.
Design Phase Deliverables
September 2011
Minimum requirements for documents submitted to the University for Owner Review.
Background Check Policy
January 2013
Background check requirement for construction contracts and professional agreements.

00 52 00 PROFESSIONAL AGREEMENTS

The following documents are examples of the types of Owner-Professional agreements that Penn State will enter into with Professionals who do design work for them. They contain the rights and responsibilities of the parties. These sample documents are for information only. The actual agreement will be provided and completed by the Design and Construction division.

Document Version Date Description
Form of Agreement 1-P (sample)
April 2013 !
This form is a sample of the long version form of the Owner-Professional agreement. It is used when Penn State wants full design services.
Form of Agreement 1-S (sample)
April 2013 !
This form is a sample of the short version form of the Owner-Professional agreement. It is used when Penn State wants limited Professional services (for example-a geotechnical report).

00 53 00 CONSTRUCTION MANAGER AGREEMENTS

Document

Version Date

Description
1-CM-GMP General Conditions
April 2012
General Conditions of the 1-CM-GMP agreement.
Form of Agreement 1-CM-GMP
January 2013 !
(sample)
Form of Agreement 1-CM-A
January 2013
(sample)

00 54 00 DESIGN BUILD AGREEMENTS

Document
Version Date
Description
1-DB General Conditions
September 2013
General Conditions of the 1-DB-GMP agreement
Form of Agreement 1-DB-GMP
September 2013
(sample)

00 55 00 EVALUATIONS

00 55 01 Contractor Performance Evaluation

Document Version Date Description
Contractor Evaluation Form
January 2008

Contractor Evaluation Instructions
January 2008

00 55 02 Professional Performance Evaluation

Document Version Date Description
AE Professional Evaluation Form
January 2008

AE Professional Evaluation Instructions
January 2008

00 56 00 BIM Execution Planning

Document Version
Date
Description
OPP BIM Contract Addendum March 2012
Standard OPP BIM Contract addendum for new construction and major renovations.
BIM Project Execution Plan - Version 2.0
March 2012
This template is a tool that is provided to assist in the development of a BIM project execution plan as required per contract.  It was adapted from the buildingSMART allianceTM (bSa) Project "BIM Project Execution Planning"  as developed by the Computer Integrated Construction (CIC) Research Group of the Pennsylvania State University.
Facility Asset Attribute List Aug 2012
Assets and their attributes required in the Record model.
BIM Information Exchanges - LOD Matrix
March 2012
This worksheet is a guide for the project team to define model creation scope of work and model level of development.