Prequalification Submission Requirements

To Become Prequalified:

Contractors must submit all of the following:

1. Identify on corporate letterhead:
1. Firm's legal name
2. Federal ID Number
   
3. Address
4. Phone number
5. Fax number
6. Corporate e-mail address
   
7. Work category
2. A current reviewed financial statement covering a one-year period.  Accountant's Report and Notes must be included.
3. A dated letter from bonding company identifying single and aggregate bonding capacities.
4. PA and Interstate Experience Modification Rates (EMR) for three most current years on supporting documentation.
5. Use web-linked Campus List to identify campuses of interest.
6. References:  Use web-linked Reference forms.  Submit three (3) project references and three (3) A/E references for each trade category in which you want to prequalify.  Do not repeat references.
7. If your company is a minority or women business enterprise, submit the certification documentation for our records.

Six (6) project and six (6) A/E references required.

Direct all inquires regarding prequalification to Vernon L. Davis (814) 863-2520.

INCOMPLETE PACKAGES WILL NOT BE CONSIDERED.

Send to:

Contractor Liaison
The Pennsylvania State University
Physical Plant Building, Room 106
University Park, PA 16802

Process typically requires two weeks.  Do not wait until the last minute.  All trades requiring prequalification MUST be prequalified prior to bid opening.

If contractor meets requirements, a notification letter will be sent.  Contractors not meeting requirements will be notified by e-mail.

Submission Requirements to Remain on the Prequalified List:

It is the company’s responsibility to provide required information annually upon receipt of a new annual financial statement. Failure to provide will result in removal from the prequalified list. No reminders will be sent.

SUBMIT:

1. Written verification of all Company’s information on Prequalified List: company name, address, phone number, FAX number, e-mail address, trades, and campuses of interest.
2. Reviewed annual financial statement upon receipt. Statements older than six months will not be accepted. Accountant’s Report and Notes must be included.
3. Single and aggregate bonding capacities on dated letter from bonding company.
4. Current EMR information, including hours worked.
5. To remain on the Prequalified List, contractors must receive acceptable ratings on Contractor Performance Evaluations, which are completed by the University.

Send to:

Contractor Liaison
The Pennsylvania State University
Physical Plant Building, Room 106
University Park, PA 16802