Accounting
—
filed under:
intranet_homepage
Accounting information for OPP employees.
268 Physical Plant Building
Office: (814) 863-0463
Fax: (814) 863-5376
Normal Hours of Operation
8 a.m. to 4:30 p.m.
Monday - Friday
Supervisor: Tracy O'Rourke, tlg4@nw.opp.psu.edu
Frequently Asked Questions
- How do I get a Purchasing Card?
How do I get a Purchasing Card?
Contact Shelby Foster at 865-6910 or sqr1@nw.opp.psu.edu
Documents and Forms
- Group Meal / Group Meeting Support Form
- Purchasing Card Substantiation Form for Lost or Unobtainable Receipts
- Receipt for Petty Cash Expended
Accounting Office Responsibilities
Tracy O'Rourke - 863-2354, tlg4@nw.opp.psu.edu
| 142-02 | 144-23 | 633-73 | 770-85 | 777-11 OGE |
| 142-43 | 633-33 | 770-81 | 770-87 | 777-12 |
| 142-43 CO | 633-67 DS | 770-82 | 777-08 | |
| 142-63 | 633-67 PR | 770-83 | 777-09 | |
| 142-83 | 633-70 | 770-84 | 777-10 |
- Petty cash
- Profit/Loss Report for Central Services, Area Services, and Reno Services
- Inactive buildings in the VM system
- Create new task numbers
- VM system training
- Budget allocation questions
Phyllis Hoffman - 865-1622, plh@nw.opp.psu.edu
| Special Budgets |
- Special Project budgets
- Respond to questions and requests for reports posting various items to budgets via the VM system add budget amendments to the VM system reconciling budgets
- Check available funding for new contracts
Shelby Foster - 865-6910, sqr1@nw.opp.psu.edu
| 633-02 | 633-49 | 781-05 | 782-20 |
| 633-35 | 633-72 | 781-09 | |
| 633-41 | 633-80 | 781-10 | |
| 633-44 | 778-54 | 782-11 | |
| 633-48 | 781-01 | 782-15 |
- Purchasing Card contract to obtain or update card
- Utility payments
- Enter IBIS forms to add or update direct billing authorizations for eBUY
- Backup for petty cash and creating task numbers
- Standing Order billing for work orders
Penny Aikey - 865-6907, pss3@nw.opp.psu.edu
| 633-26 | 633-71 | 633-84 | 777-05 | 777-19 |
| 633-28 | 633-75 | 633-85 | 777-07 | 777-20 |
| 633-59 AS | 633-81 | 633-86 | 777-11 | 777-20 MA |
| 633-59 CS | 633-82 | 633-87 | 777-15 | |
| 633-59 RS | 633-83 | 770-06 | 777-15 ST |
- Bank deposits
- Pest Control charges
- Service Garage billing
Tracy Gunsallus - 865-7198, tag11@nw.opp.psu.edu
| 633-29 | 634-13 | 634-32 | 634-51 | 760-07 CO | 778-57 |
| 633-64 | 634-21 | 634-33 | 634-52 | 776-10 | 778-58 |
| 634-10 | 634-22 | 634-41 | 634-53 | 777-01 | 778-59 |
| 634-11 | 634-23 | 634-42 | 760-01 CO | 778-08 | |
| 634-12 | 634-31 | 634-43 | 760-06 CO | 778-12 |
- Post various charges to OPP budgets:
- Catering
- Compressed gas
- Office of Telecommunications
- Copy Center
- Document Services
- Mail Services
- Copier Management
- Printing Services
- Legal Fees
- HRDC
Mary Wellar - 865-6985, mlw37@nw.opp.psu.edu
| 633-24 | 780-03 |
| 633-27 | 780-06 |
| 740-10 | 780-07 |
| 780-01 | 780-17 |
| 780-02 |
- Post releases to various OPP task numbers
- Process payments for overtime meal charge to McDonalds, Burger King, Subway, and Wendy's
- Answer questions pertaining to eBUY
- Purchase orders for 633-27
Bing Zhu - 865-6904, bzz1@nw.opp.psu.edu
| 633-36 |
| Special Budgets |
- Purchase orders for 633-36
- Assist Phyllis Hoffman with Special Budgets
Jolene Kost - 863-0463, jck3@nw.opp.psu.edu
| 633-27 |
| 633-36 |
- Billing for jobs
- Update encumberances for jobs
