Project Costs Estimating Process Action Team
Goal:
Make facility history data more easily available
Sponsor:
Deborah Howard Blythe
Members:
- Bob Myrick, Leader
- Kathy Smith Bamat
- Dave Breon
- Steve Claar
- John Denny
- Dick Harris
- Bob Kellar
- Steve Maruszewski
- Rick Riccardo
- Don Ferrell, Facilitator
Problem/Background:
Rework, in part, (i.e. time lost through re-scoping, re-bidding, re-approval, re-budgeting, repeating research, recreating information, etc.) occurs because there is no easily available facility history data sources for Capital Project Cost Estimates greater than $250,000.
- Cost and square foot data are not easily or readily available for previously constructed projects.
- Historic data is currently retrieved from paper sources (files) that are often used for particular purposes by the different OPP groups.
- These paper sources for building information are scattered all over the organization, and are difficult to dig out or obtain.
- Some cost and building data is obtained from IBIS that does not support easy data use necessary for developing Capital Improvement Project costs and square feet.
- There is no formal process used to estimate Capital Improvement Projects. The costs are based on quick square foot estimates.
- Often projects bids exceed the available budgets. Important project programmatic or infrastructure components are compromised or eliminated through scope down sizing.
- Budgets are often established before proper general project scope and needs identification.
- Time, costs and energy are wasted in redesign.
- The image of Physical Plant is tarnished when projects come in over budgets. The Assistant Vice President takes the heat.
- Political pressure will often force the establishment of unrealistic budgets in unrealistic time frames.
- There are not enough funds to support all needs.
- Deferred maintenance costs, capital renewal and safety issues are often not a part of project information. Consequently, this does not get put into Capital Improvement Project Costs or scopes.
- Physical Plant quality and system requirements compete against user program needs.
- Site and utility information may not be readily available.
Objective:
Make facility history data more easily available (i.e.: what project is, when finished, how much it cost)
Constraints/Resources:
- No increase in personnel
- Limit expenditures of funds to $6,000
Key Performance Measures:
- Reduce the rework efforts resulting from lack of easily available facility history data for Capital Project Cost Estimates
- Reduce time necessary for preparing the many different facility reports
Expected Results:
Improve the process in retrieving cost history data used for capital estimates that will minimize time and increase customer satisfaction
Review Milestones:
- Inform Sponsor of proposed solutions
- Inform Sponsor of implementation
Desired Report Out Date:
September 1, 1997