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The Pennsylvania State University
Construction Standards

FORMS
The documents in this section are provided for use during the project design and construction processes. They are Penn State’s preferred format and we recommend you copy and use them for projects on our campuses.

Word Document Application/Certificate of Payment (August 2006)
This form SHALL be used by the Contractor to request payment after obtaining signatures of the A/E and Physical Plant Representative on the “pencil copy”, which must be attached to the request for payment. There will be no alterations of any kind to this form.

Word Document Pencil Copy, Application/Certificate of Payment (August 2006)
This form SHALL be used by the Contractor to present its “pencil copy” of the Application/Certificate of Payment for recommendation of approval by the A/E and the Physical Plant Representative. There will be no alterations of any kind to this form.

Word Document Addenda (July 2002)
This word document contains the content and format that Penn State expects the Professional to use when issuing Addenda.

Word Document Web Project Form     |    Word Document CM Web Project Form (September 2005)
The Project Leader, Professional, or Construction Manager to post their project(s) to the web shall complete these forms. Completed forms shall be submitted to vld3@psu.edu.

Excel Document Bid Tab (blank) (December 2001)
This blank excel format template is to assist the Professional in preparing Bid Tabs on all Penn State projects. Prepare Bid Tab two (2) business days before scheduled bid opening and transmit by e-mail to the Contract Administration Office at CA@opp.psu.edu or fax to Contract Administration at (814) 863-7954. Open document for further instructions.

Excel Document Change Order Summary and Cost Breakdown Forms (August 2004)
These forms shall be used on all change orders submitted on University projects. The Cost Breakdown Forms are to be completed by the prime contractor and any subcontractor (regardless of tier) performing work under the change order. Contractors and subcontractors are required to submit all supporting documentation along with these forms to support the cost requested. Change orders will not be processed without the correct forms and supporting documentation.

Word Document Consent of Owner to Use of Contingency (April 2002)
This form is to be completed by Construction Managers and approved by Project Managers before use of any contingency funds.

Word Document Job Conference Meeting Minutes (May 2005)
This word document contains the content and format that Penn State expects the Professional to use to record Job Conference minutes.

Word Document Project Request Form (August 2005)     |     PDF Document Project Request Form (August 2005)
This form is utilized by OPP customers to initiate project work into the Project System.

PDF Document Utility Interruption Notification Form (November 2007)
This is a sample form utilized to inform and receive approval from our customers that they will be without certain utilities, Life Safety Systems, or a reduction/outage of HVAC System, due to our technicians performing work to resolve the problem.

Excel Document Weekly Payroll Transmittal (May 2003)
This form is utilized by the Contractor(s) for submitting Weekly Payroll.